Privacy

Version 1.1.0

In this privacy policy, we, the Prolindo Oncology and Haematology Team at Lindenhof Hospital (hereinafter Prolindo, we or us), explain how we collect and otherwise process personal data. This is not an exhaustive description; other data protection declarations or general terms and conditions, conditions of participation and similar documents may govern specific matters. Personal data means any information relating to an identified or identifiable person.

If you provide us with personal data of other persons (e.g. family members, data of work colleagues), please ensure that these persons are aware of this privacy policy and only share their personal data with us if you are authorised to do so and if this personal data is correct.

This privacy policy is designed to meet the requirements of the EU General Data Protection Regulation («GDPR»), the Swiss Data Protection Act («DSG») and the revised Swiss Data Protection Act («revDSG»). However, whether and to what extent these laws are applicable depends on the individual case.

Responsible body

The Prolindo Oncology and Haematology Team at Lindenhof Hospital is responsible for the data processing described here.

If you have any data protection concerns, please send them to the following contact address:

Prolindo oncology and haematology team at Lindenhofspital
Dr Christa K. Baumann
Bremgartenstrasse 119
3012 Bern
Switzerland

Phone: +41(0)31 302 15 50
Email: info@prolindo.ch
Website: https://www.prolindo.ch

Collection and processing of personal data

We primarily process the personal data that we receive from our customers and other business partners in the context of our business relationship with them and other persons involved or that we collect from their users when operating our websites, apps and other applications.

If permitted, we also obtain certain data from publicly accessible sources (e.g. debt collection registers, land registers, commercial registers, press, internet) or receive such data from authorities and other third parties (e.g. credit agencies, address brokers). In addition to the data that you provide to us directly, the categories of personal data that we receive from third parties about you include, in particular, information from public registers, information that we learn in connection with official and legal proceedings, information in connection with your professional functions and activities (so that we can, for example (e.g. so that we can conclude and process transactions with your employer with your help), information about you in correspondence and meetings with third parties, creditworthiness information (insofar as we process transactions with you personally), information about you that people close to you (family, advisors, legal representatives, etc.) provide to us so that we can enter into contracts with you. ) so that we can conclude or process contracts with you or with your involvement (e.g. References, your address for deliveries, powers of attorney, information on compliance with legal requirements such as anti-money laundering and export restrictions, information from banks, insurance companies, sales partners and other contractual partners of ours on the utilisation or provision of services by you (e.g. payments made, purchases made), information from the media and Internet about your person (insofar as this is appropriate in the specific case, e.g. in the context of an application, press releases, etc.). e.g. in the context of an application, press review, marketing/sales, etc.), your addresses and, if applicable, interests and other socio-demographic data (for marketing), data in connection with the use of the website (e.g. IP address, MAC address of the smartphone or computer, information about your device and settings, cookies, date and time of the visit, pages and content accessed, functions used, referring website, location data).

Purposes of data processing and legal bases

We primarily use the personal data we collect to conclude and process our contracts with our customers and business partners, in particular as part of our core business with our customers and the purchase of products and services from our suppliers and subcontractors, as well as to fulfil our legal obligations in Switzerland and abroad. If you work for such a customer or business partner, you may of course also be affected in this function with your personal data.

In addition, we also process personal data of you and other persons, where permitted and where we deem it appropriate, for the following purposes in which we (and sometimes third parties) have a legitimate interest corresponding to the purpose:

• Offering and further development of our offers, services and websites, apps and other platforms on which we are present;
• Communication with third parties and processing their enquiries (e.g. applications, media enquiries);
• Production and optimisation of needs analysis procedures for the purpose of direct customer contact and collection of personal data from publicly accessible sources for the purpose of customer acquisition;
• Advertising and marketing (including the execution of solicitations), unless you have objected to the use of your data (if we send you advertising as an existing customer, you can object to this at any time, we will then put you on a blacklist against further advertising mailings);
• Market and opinion research, media monitoring;
• Enforcement of legal claims and defence in connection with legal disputes and official proceedings;
• Prevention and investigation of criminal offences and other misconduct (e.g. conducting internal investigations, data analyses to combat fraud);
• Maintenance of our operations, in particular IT, our websites, apps and other platforms;
• Video surveillance to safeguard domiciliary rights and other measures for IT, building and facility security and protection of our employees and other persons and assets belonging to or entrusted to us (such as access controls, visitor lists, network and mail scanners, telephone recordings);
• Buying and selling business divisions, companies or parts of companies and other transactions under company law and the associated transfer of personal data as well as measures for business management and compliance with legal and regulatory obligations and our internal regulations
• .

If you have given us your consent to process your personal data for specific purposes (for example, when you register to receive newsletters or carry out a background check), we will process your personal data within the scope of and based on this consent, unless we have another legal basis and require one. Consent that has been granted can be revoked at any time, but this has no effect on data processing that has already taken place.

Cookies / tracking and other technologies in connection with the use of our website

We typically use "cookies" and similar technologies on our websites and apps that can be used to identify your browser or device. A cookie is a small file that is sent to your computer or automatically stored on your computer or mobile device by the web browser you use when you visit our website or install an app. This enables us to recognise you when you return to this website or use our app, even if we do not know who you are. In addition to cookies that are only used during a session and are deleted after your website visit (session cookies), cookies can also be used to store user settings and other information for a certain period of time (e.g. two years) (persistent cookies). However, you can set your browser so that it rejects cookies, only saves them for one session or otherwise deletes them prematurely. Most browsers are preset to accept cookies. We use permanent cookies so that you can save user settings (e.g. language, autologin), so that we can better understand how you use our offers and content and so that we can show you customised offers and advertising (which can also happen on websites of other companies; however, we do not tell them who you are, if we know this at all, because they only see that the same user is on their website who was also on a particular page on our website). Some cookies are set by us, some are also set by contractual partners with whom we work. If you block cookies, certain functions (e.g. language selection, shopping basket, ordering processes) may no longer work. In some of our newsletters and other marketing emails, we also include visible and invisible image elements, where permitted, which we can retrieve from our servers to determine whether and when you have opened the email so that we can measure and better understand how you use our offers and tailor them to you. You can block this in your email programme; most are pre-set so that you do this.

By using our websites, apps and consenting to receive newsletters and other marketing emails, you agree to the use of these techniques. If you do not want this, you must set your browser or email programme accordingly, or uninstall the app if this cannot be adjusted via the settings.

Data transfer and data transmission abroad

Within the scope of our business activities and the purposes in accordance with section 3, we also disclose data to third parties to the extent permitted and deemed appropriate, either because they process it for us or because they wish to use it for their own purposes. This relates in particular to the following places:

• Service providers of ours (e.g. banks, insurance companies), including contract processors (e.g. IT providers);
• Distributors, suppliers, subcontractors and other business partners;
• Customers;
• Domestic and foreign authorities, official bodies or courts;
• Media;
• Public, including visitors to websites and social media;
• Competitors, industry organisations, associations, organisations and other bodies;
• acquirers or parties interested in acquiring business divisions, companies or other parts of us;
• other parties in potential or actual legal proceedings;
• other companies of ours;

All jointly recipients.

These recipients are partly domestic, but can be anywhere in the world. In particular, you must expect your data to be transferred to all countries in which we are represented by group companies, branches or other offices, as well as to other countries in Europe and the USA where the service providers we use are located (e.g. Microsoft, SAP, Amazon, Salesforce.com).

If a recipient is located in a country without adequate legal data protection, we contractually oblige the recipient to comply with the applicable data protection law (we use the revised standard contractual clauses of the European Commission, which can be found here: eur-lex.europa.eu/eli/dec_impl/2021/914/oj?), unless they are already subject to a legally recognised set of rules to ensure data protection and we cannot rely on an exemption clause. An exception may apply in particular in the case of legal proceedings abroad, but also in cases of overriding public interests or if the fulfilment of a contract requires such disclosure, if you have given your consent or if the data in question has been made generally accessible by you and you have not objected to its processing.

Duration of storage of personal data

We process and store your personal data for as long as is necessary for the fulfilment of our contractual and legal obligations or otherwise for the purposes pursued with the processing, i.e. for example for the duration of the entire business relationship (from the initiation, processing to the termination of a contract) and beyond in accordance with the statutory retention and documentation obligations. It is possible that personal data may be stored for the period in which claims can be asserted against our company and insofar as we are otherwise legally obliged to do so or legitimate business interests require this (e.g. for evidence and documentation purposes). As soon as your personal data is no longer required for the above-mentioned purposes, it will be deleted or anonymised as a matter of principle and as far as possible. For operational data (e.g. system protocols, logs), shorter retention periods of twelve months or less apply as a matter of principle.

Data security

We take appropriate technical and organisational security precautions to protect your personal data from unauthorised access and misuse, such as issuing instructions, training, IT and network security solutions, access controls and restrictions, encryption of data carriers and transmissions, pseudonymisation, controls.

Obligation to provide personal data

In the context of our business relationship, you must provide the personal data that is necessary for the establishment and performance of a business relationship and the fulfilment of the associated contractual obligations (as a rule, you do not have a legal obligation to provide us with data). Without this data, we will generally not be able to enter into or fulfil a contract with you (or the entity or person you represent). The website can also not be used if certain information to secure data traffic (such as IP address) is not disclosed.

Profiling and automated decision-making

We process your personal data partially automatically with the aim of evaluating certain personal aspects (profiling). We use profiling in particular to provide you with targeted information and advice on products. In doing so, we use analysis tools that enable us to provide needs-based communication and advertising, including market and opinion research.

In principle, we do not use fully automated decision-making (as regulated in Art. 22 GDPR, for example) to establish and conduct the business relationship or otherwise. Should we use such procedures in individual cases, we will inform you separately here if this is required by law and inform you of the associated rights.

Rights of the data subject

You have the right to information, correction, deletion, the right to restrict data processing and otherwise to object to our data processing, in particular that for direct marketing purposes, within the scope of the data protection law applicable to you and insofar as provided therein (such as in the case of the GDPR); for the purposes of direct marketing, profiling for direct advertising and other legitimate interests in processing, as well as to the disclosure of certain personal data for the purpose of transfer to another organisation (so-called data portability). data portability). Please note, however, that we reserve the right to assert the restrictions provided for by law, for example if we are obliged to store or process certain data, have an overriding interest in doing so (insofar as we are entitled to invoke this) or need it for the assertion of claims. If you incur costs, we will inform you in advance. We have already informed you in section 3 about the possibility of withdrawing your consent. Please note that the exercise of these rights may conflict with contractual agreements and may have consequences such as the premature cancellation of the contract or cost consequences. We will inform you in advance if this is not already contractually regulated.

The exercise of such rights generally requires that you provide clear proof of your identity (e.g. a copy of your ID where your identity is otherwise not clear or cannot be verified). To assert your rights, you can contact us at the address given in section 1.

Every data subject also has the right to enforce their claims in court or to lodge a complaint with the competent data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (edoeb.admin.ch).

Amendments

We may amend this privacy policy at any time without prior notice. The current version published on our website shall apply. If the privacy policy is part of an agreement with you, we will inform you by email or other suitable means in the event of an update.

Copyright information

This privacy policy is based on a template of Popnet Informatik AG. It was created using the available documents from the website dsat.ch and text modules from PEGASUS Advokatur.